Technical Assistance for Institutional Capacity Building for the Implementation of Employment, Education and Social Policies Sectoral Operational Programme (EESP SOP) under IPA II-Third Phase
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Action /Activity: |
Employment, Education and Social Policies Sectoral Operational Programme/ IV.I. Technical Assistance for the Operating Structure |
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Title of the Operation:
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Technical Assistance for Institutional Capacity Building for the Implementation of Employment, Education and Social Policies Sectoral Operational Programme (EESP SOP) under IPA II-Third Phase |
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Operation Number: |
TREESP4.1TASOPII/P-01 |
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Implementation Period: |
26.02.2024-26.10.2025 |
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Operation Beneficiary: |
Capacity Development and Communications Unit (CDCU) within the Directorate General for Foreign Relations and European Union (DGFREU) in the Ministry of Labour and Social Security of the Republic of Türkiye (MoLSS) |
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Website / Social Media Accounts: |
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Interventions and Estimated Results: |
Intervention 1.1.1. Learning Needs Analysis for OS: -LNA report (for OS) will be prepared. -Support to OS staff for PMP/similar exam training and certification is planned to be provided and the costs for 5 staff members are planned to be covered.
Intervention 1.1.2. Preparation of training programmes: -Training curriculum and annual training programmes (for OS) will be prepared. -2 ToT trainings (5 days each) for 40 OS staff are planned to be delivered. -2 corporate retreats (2 days each) for 60 OS staff are planned to be organised. -10 training courses (2 days each) for 180 OS staff are planned to be conducted. -A training module will be prepared on IKG Academy about EU history and social policy development. -Training evaluation reports for OS will be prepared.
Intervention 1.1.3. Full-time consultancy for OS: -Consultancy services and support for the OS staff on a one to-one basis and/or in working groups are planned to be provided. -Assistance and expert support to OS and potential and/or actual OB staff in order to help them operate in their field effectively are expected to be provided.
Intervention 1.1.4. Support to Monitoring and Verification Activities: -Hybrid Monitoring and Risk Analysis System (HY-MON) with a focus on dynamic risk assessment is planned to be established. - On-the-job training on dynamic risk assessment will be delivered. - Pilot implementation of HY-MON is expected to be conducted. -Comprehensive report (guideline) on HY-MON will be prepared.
Intervention 1.1.5. Conducting Social Impact Analyses: -Comprehensive analysis report on examination of operations is expected to be prepared. -Quantitative and qualitative data analysis reports are expected to be prepared. - Reports on each Action of the EESP SOP are planned to be prepared. -A comprehensive report on social impact analyses study will be prepared.
Intervention 1.1.6. International Programmes for the Capacity Development of OS: - 3 study visits - 5 days each, 6 staff in each- are expected to be organised. - 4 internationally-certified training courses in Ankara - 4 days each, 20 staff in each- are planned to be delivered. - 10 online training courses - 2 days each, 1 staff in each- are planned to be delivered. - Study visit reports and training evaluation reports will be prepared.
Intervention 1.1.7. Provision of Assistance for OS to Complete the IT Infrastructure: -Ongoing technical support for IT/MIS infrastructure is expected to be provided. -Projematik & HRD MIS are planned to be improved and integrated. -Annual audit support will be provided.
Intervention 1.2.1. Learning Needs Analysis for Potential and Actual OBs/ Potential and Actual GBs: - LNA report (for potential and actual OBs) is planned to be prepared.
Intervention 1.2.2. Training Programme and Training Delivery for Potential/Actual OBs: - Training course to OBs in line with the LNA results (indicatively 21 sessions with 570 participants) are planned to be delivered. - Training curriculum and annual training programmes will be prepared. - Training evaluation reports (for OBs) will be prepared. - Consolidated report on OB trainings will be prepared.
Intervention 1.2.3. Training Programme and Training Delivery for GBs: - 5 training sessions with 300 participants are planned to be organised. - 15 e-learning course materials for IKG Academy are expected to be prepared. - IKG Academy infrastructure will be reviewed and improved.
Intervention 1.2.4. Guidance to OBs for Project Preparation and Implementation: - Internal Control Guidelines for both the MA and the IBFM are planned to be prepared. - Support will be provided to preparation of maximum 10 Action Fiches (AFs) and 5 Action Documents (ADs). -Support to tender document preparation for up to 3 Technical Specifications (TSs) will be provided, if needed. -Support to PMU in report evaluation will be provided, if requested. -Any other support within the scope of this activity in line with the requests of the PMMEU, PMU and PU will be provided.
Intervention 2.1. Support to OS for Updating and Implementing the EESP SOP Communication Strategy and Action Plan (CSAP): -EESP SOP CSAP is expected to be revised. -On-going support to CDCU in social media content and audio-visual material creation is planned to be provided. -Support will be provided for implementation of CSAP.
Intervention 2.2. Organising Awareness Raising Events: - Closing Conference will be organised with 450 participants (200 of which will be from out-of-Ankara). - 4 Communication Network Gatherings with the participation of 50 people in each meeting will be organised.
Intervention 2.3. Preparation, Design and Distribution of Visibility and Audio-Visual Materials for the Promotion of the EESP SOP and HRD OS: - 1.125 visibility kits will be produced and disseminated.
Intervention 2.4. Preparation and Publication of EESP SOP Almanacs, Compendium and Brochures: -A compendium will be designed and printed in 1.000 copies. -Two almanacs will be prepared, designed and printed in 1.000 copies each. -Existing brochures are expected to be revised and printed in 4.000 copies, and dissemination support will be provided.
Intervention 2.5. Press Visits to DEUFA HQs and Project Sites, Online Press Releases and News Coverage of the EESP SOP -4 press visits are planned to be organised with the participation of 15 people in each. -4 gala dinners are planned to be organised with the participation of 20 people in each.
Intervention 2.6. Establishing the Virtual Headquarters: IKG Futuristic: -IKG Futuristic platform is expected to be created. -At least one virtual fair, one training, one seminar, one meeting and one competition are planned to be organised by using this platform.
Intervention 2.7. Organization of Short Video and Social Media Visual Contest: - A short video contest and a social media visual contest are planned to be organised.
Intervention 3.1. Thematic Studies: -Thematic study report on accession negotiations for Chapters 19 and 2 is expected to be prepared. -Data analysis based on selected indicators and reporting is planned to be conducted and reported.
Intervention 3.2. Thematic Research: -A scientific panel that would conduct the thematic researches will be established. -4 thematic researches in the field of employment and social policies are planned to be conducted and academic reports will be prepared.
Intervention 4.1. Organizing SMC Meetings: -4 SMC meetings will be organised with the participation of 75 people in each.
Intervention 4.2. Stakeholder Meetings: -4 stakeholder meetings with the participation of 30 people in each are planned to be organised.
Intervention 4.3. Thematic Study Workshops: -5 thematic study workshops with the participation of 30 people in each are planned to be organised.
Intervention 4.4. International Workshop: -A 2-days international workshop is planned to be organised with the participation of 227 people.
Intervention 4.5. Thematic Research Dissemination Conference: -A one-day thematic research conference is planned to be organised with the participation of 150 people.
Intervention 4.6. Dissemination Conference on the Social Impact Analyses Studies: -One-day dissemination conference is planned to be organised with the participation of 100 people (20 of which will be from out-of-Ankara).
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Current Situation: (End of July 2024) |
This service contract’s implementation period started on 26th February 2024. The kick-off meeting was conducted on 25th March 2024 with the participation of the CA, EUD, OB, OS and the Contractor. The processes regarding the Inception Report have been continuing.
Intervention 1.1.1.A. Conducting a comprehensive learning needs analysis: A total of four focus group meetings and four in-depth interviews with Operating Structure (OS) staff as well as a survey were conducted. A total of 63 respondents participated in the survey. Following the analysis based on the information and data obtained, the LNA report was submitted to the Operation Beneficiary (OB).
Intervention 1.1.2. Preparation of training programmes: The Non-key Expert (NKE) for the training of trainers (ToT) programme has been mobilised and the training programme has been prepared the first training, which will be held in early August 2024 with the participation of 20 PO staff. Preparations for a training module on EU history and social policy for IKG Academy have started.
Intervention 1.1.3. Full-time Consultancy for OS: NKE for the revision of Human Resources Management System (HRMS) has been mobilised and the expert’s mission is on-going.
Intervention 1.1.5. Conducting Social Impact Analyses: A working group (WG) with the participation of experts mobilised by the Contractor and OS experts/staff members who will be involved in the implementation of the activity has been established and a total of three WG meetings were organised. Desk studies have started.
Intervention 1.2.1. Learning Needs Analysis for Potential and Actual Operation Beneficiaries / Potential and Actual Grant Beneficiaries: A workshop with the participation of 17 representatives from potential and existing OBs was organised and focus group discussions were carried out. In addition, four in-depth interviews were conducted. A questionnaire survey was conducted with the participation of 50 respondents. Following the analysis based on the information and data obtained, the draft LNA (for OBs) report was submitted to the OB.
Intervention 1.2.2. Training Programme and Training Delivery for Potential/Actual OBs: A workshop was organised with the participation of more than 30 representatives from OBs and staff of the OS.
Intervention 1.2.3. Training Programme and Training Delivery for GBs: A 3-day reporting training with the participation of GB representatives from the NEET PRO grant scheme has been organised between 03-05.07.2024 with 144 participants.
Intervention 1.2.4. Guidance to OBs for Project Preparation and Implementation: Following the workshop organised under 1.2.2., preparation of IPA III Action Document has begun.
Intervention 2.1.1. Updating the CSAP: Members of the expert group consisted of academicians were assigned as NKEs and the experts have started to work. A workshop was organised with the participation of the expert team, OS and the Operation Beneficiaries.
Intervention 2.1.2. On-the-job support for the CSAP and effectively managing social media accounts: A graphic design NKE has been mobilised to support the OB. The expert’s work is on-going.
Intervention 2.4. Preparation and Publication of EESP SOP Almanacs, Compendium and Brochures: Preparation of a framework for the content of the almanac that will be produced in 2024 has begun.
Intervention 3.1. Thematic Study: A series of meetings between the Contractor’s proposed expert team and the representatives from EU Affairs and International Projects Unit (EUIPU) and the OB have been organised to discuss the proposed implementation methodology.
Intervention 4.1. Organizing Sectoral Monitoring Committee (SMC) Meetings: 1st SMC meeting has been organised on 20.05.2024 with 95 participants. |