Supporting Registered Employment of Women through Promoting Educated Child-Caregivers II(EDU-CARE II) – Award Notice has been published.
2 February 2024
Supporting Registered Employment of Women through Promoting Educated Child-Caregivers II(EDU-CARE II) – Award Notice has been published.
2 February 2024

Technical Assistance for Institutional Capacity Building for the Implementation of Employment, Education and Social Policies Sectoral Operational Programme (EESP SOP) under IPA II-Third Phase

Action /Activity:

Employment, Education and Social Policies Sectoral Operational Programme/ IV.I. Technical Assistance for the Operating Structure

Title of the Operation:

Technical Assistance for Institutional Capacity Building for the Implementation of Employment, Education and Social Policies Sectoral Operational Programme (EESP SOP) under IPA II-Third Phase

Operation Number:

TREESP4.1TASOPII/P-01

Implementation Period:

26.02.2024-26.10.2025

Operation Beneficiary:

Capacity Development and Communications Unit (CDCU) within the Directorate General for Foreign Relations and European Union (DGFREU)
in the Ministry of Labour and Social Security of the Republic of Türkiye (MoLSS)

Website / Social Media Accounts:

 

Interventions and Estimated Results:

Intervention 1.1.1. Learning Needs Analysis for OS:

-LNA report (for OS) will be prepared.

-Support to OS staff for PMP/similar exam training and certification is planned to be provided and the costs for 5 staff members are planned to be covered.

Intervention 1.1.2. Preparation of training programmes:

-Training curriculum and annual training programmes (for OS) will be prepared.

-2 ToT trainings (5 days each) for 40 OS staff are planned to be delivered.

-2 corporate retreats (2 days each) for 60 OS staff are planned to be organised.

-10 training courses (2 days each) for 180 OS staff are planned to be conducted.

-A training module will be prepared on IKG Academy about EU history and social policy development.

-Training evaluation reports for OS will be prepared.

Intervention 1.1.3. Full-time consultancy for OS:

-Consultancy services and support for the OS staff on a one to-one basis and/or in working groups are planned to be provided.

-Assistance and expert support to OS and potential and/or actual OB staff in order to help them operate in their field effectively are expected to be provided.

Intervention 1.1.4. Support to Monitoring and Verification Activities:

-Hybrid Monitoring and Risk Analysis System (HY-MON) with a focus on dynamic risk assessment is planned to be established.

- On-the-job training on dynamic risk assessment will be delivered.

- Pilot implementation of HY-MON is expected to be conducted.

-Comprehensive report (guideline) on HY-MON will be prepared.

Intervention 1.1.5. Conducting Social Impact Analyses:

-Comprehensive analysis report on examination of operations is expected to be prepared.

-Quantitative and qualitative data analysis reports are expected to be prepared.

- Reports on each Action of the EESP SOP are planned to be prepared.

-A comprehensive report on social impact analyses study will be prepared.

Intervention 1.1.6. International Programmes for the Capacity Development of OS:

- 3 study visits - 5 days each, 6 staff in each- are expected to be organised. - 4 internationally-certified training courses in Ankara

- 4 days each, 20 staff in each- are planned to be delivered.

- 10 online training courses - 2 days each, 1 staff in each- are planned to be delivered.

- Study visit reports and training evaluation reports will be prepared.

Intervention 1.1.7. Provision of Assistance for OS to Complete the IT Infrastructure:

-Ongoing technical support for IT/MIS infrastructure is expected to be provided.

-Projematik & HRD MIS are planned to be improved and integrated.

-Annual audit support will be provided.

Intervention 1.2.1. Learning Needs Analysis for Potential and Actual OBs/ Potential and Actual GBs:

- LNA report (for potential and actual OBs) is planned to be prepared.

Intervention 1.2.2. Training Programme and Training Delivery for Potential/Actual OBs:

- Training course to OBs in line with the LNA results (indicatively 21 sessions with 570 participants) are planned to be delivered.

- Training curriculum and annual training programmes will be prepared.

- Training evaluation reports (for OBs) will be prepared.

- Consolidated report on OB trainings will be prepared.

Intervention 1.2.3. Training Programme and Training Delivery for GBs:

- 5 training sessions with 300 participants are planned to be organised.

- 15 e-learning course materials for IKG Academy are expected to be prepared.

- IKG Academy infrastructure will be reviewed and improved.

Intervention 1.2.4. Guidance to OBs for Project Preparation and Implementation:

- Internal Control Guidelines for both the MA and the IBFM are planned to be prepared.

- Support will be provided to preparation of maximum 10 Action Fiches (AFs) and 5 Action Documents (ADs).

-Support to tender document preparation for up to 3 Technical Specifications (TSs) will be provided, if needed.

-Support to PMU in report evaluation will be provided, if requested.

-Any other support within the scope of this activity in line with the requests of the PMMEU, PMU and PU will be provided.

Intervention 2.1. Support to OS for Updating and Implementing the EESP SOP Communication Strategy and Action Plan (CSAP):

-EESP SOP CSAP is expected to be revised.

-On-going support to CDCU in social media content and audio-visual material creation is planned to be provided.

-Support will be provided for implementation of CSAP.

Intervention 2.2. Organising Awareness Raising Events:

- Closing Conference will be organised with 450 participants (200 of which will be from out-of-Ankara).

- 4 Communication Network Gatherings with the participation of 50 people in each meeting will be organised.

Intervention 2.3. Preparation, Design and Distribution of Visibility and Audio-Visual Materials for the Promotion of the EESP SOP and HRD OS:

- 1.125 visibility kits will be produced and disseminated.

Intervention 2.4. Preparation and Publication of EESP SOP Almanacs, Compendium and Brochures:

-A compendium will be designed and printed in 1.000 copies.

-Two almanacs will be prepared, designed and printed in 1.000 copies each.

-Existing brochures are expected to be revised and printed in 4.000 copies, and dissemination support will be provided.

Intervention 2.5. Press Visits to DEUFA HQs and Project Sites, Online Press Releases and News Coverage of the EESP SOP

-4 press visits are planned to be organised with the participation of 15 people in each.

-4 gala dinners are planned to be organised with the participation of 20 people in each.

Intervention 2.6. Establishing the Virtual Headquarters: IKG Futuristic:

-IKG Futuristic platform is expected to be created.

-At least one virtual fair, one training, one seminar, one meeting and one competition are planned to be organised by using this platform.

Intervention 2.7. Organization of Short Video and Social Media Visual Contest:

-A short video contest and a social media visual contest are planned to be organised.

Intervention 3.1. Thematic Studies:

-Thematic study report on accession negotiations for Chapters 19 and 2 is expected to be prepared.

-Data analysis based on selected indicators and reporting is planned to be conducted and reported.

Intervention 3.2. Thematic Research:

-A scientific panel that would conduct the thematic researches will be established.

-4 thematic researches in the field of employment and social policies are planned to be conducted and academic reports will be prepared.

Intervention 4.1. Organizing SMC Meetings:

-4 SMC meetings will be organised with the participation of 75 people in each.

Intervention 4.2. Stakeholder Meetings:

-4 stakeholder meetings with the participation of 30 people in each are planned to be organised.

Intervention 4.3. Thematic Study Workshops:

-5 thematic study workshops with the participation of 30 people in each are planned to be organised.

Intervention 4.4. International Workshop:

-A 2-days international workshop is planned to be organised with the participation of 227 people.

Intervention 4.5. Thematic Research Dissemination Conference:

-A one-day thematic research conference is planned to be organised with the participation of 150 people.

Intervention 4.6. Dissemination Conference on the Social Impact Analyses Studies:

-One-day dissemination conference is planned to be organised with the participation of 100 people (20 of which will be from out-of-Ankara).

Current Situation:
(End of April 2024)

This service contract’s implementation period started on 26th February 2024. During the inception phase, a thorough consultation process was carried out between the OB, the Contractor and the Operating Structure (OS).

The Contractor and the OB have updated the project work plan, resource planning and the Logframe immediately after commencement through a series of meetings with Operation Coordination Unit (OCU) members.

On 19th March 2024, a workshop was held with the participation of all relevant Units from the OS, to present the updates planned to be made in the contract in accordance with the current situation and to receive feedback from the OS. The workshop was chaired by the Head of IBFM and the SROB. The discussions held during the workshop were reflected in the Inception Report.

The kick-off meeting was conducted on 25th March 2024 with the participation of the CA, EUD, OB, OS and the Contractor. The processes regarding the Inception Report have been continuing.

Meetings were held between the Contractor, OB and representatives from relevant Units of the OS to initiate the implementation phase of the following interventions.

Intervention 1.1.1.A. Conducting a comprehensive learning needs analysis: Draft concept note for the intervention has been prepared and potential Non-Key Expert (NKE) sToR and candidates have been proposed to the OB.

Intervention 1.1.3. Full-time Consultancy for OS: NKE sToR and candidate have been proposed to the OB and CA for the revision of Human Resources Management System (HRMS).

Intervention 1.1.5. Conducting Social Impact Analyses: An introductory meeting between the Contractor’s proposed expert team and the Head of IBFM, representatives from the Programme Management, Monitoring and Evaluation Unit (PMMEU) and the OB has been organised to discuss the proposed implementation methodology.

Intervention 1.2.1. Learning Needs Analysis for Potential and Actual Operation Beneficiaries / Potential and Actual Grant Beneficiaries: Draft concept note for the Intervention has been prepared and potential Non-Key Expert candidates have been proposed to the OB.

Intervention 2.1.1. Updating the CSAP: NKE sToR and candidates have been proposed to the OB. Intervention 2.1.2. On-the-job support for the CSAP and effectively managing social media accounts: NKE sToR and candidates have been proposed to OB to support the OB in graphic design of social media posts.

Intervention 2.6. Establishing the Virtual Headquarters: İKG Futuristic: An introductory meeting between the Contractor and the OB has been organised to discuss implementation methodology.

Intervention 3.1. Thematic Study: An introductory meeting between the Contractor’s proposed expert team and the representatives from EU Affairs and International Projects Unit (EUIPU) and the OB has been organised to discuss the proposed implementation methodology.

Intervention 4.1. Organizing Sectoral Monitoring Committee (SMC) Meetings: Preparatory work for the organisation of the 1st SMC meeting to be organised under TASOP II contract has started.